You're viewing the test version of the VDSS Public Website. For the most accurate and latest information please visit our live site.

Home Breadcrumb /  Virginia Learning Center / Tips on using the VLC / VDSS Administrative Staff / DARS Report Procedure

DARS Report Procedure

Use these steps to create and share your monthly report.

1. Create APS Registered Users List

Goal: Get a list of APS staff.

  1. In VLC, go to:
    Administer → System → Reporting → Reports Console
  2. Search for “Registered Users.”
  3. Select the report.
  • Organization: Type External
  • Select: VDSS – Dept of Social Services – External Entities
  • Check Include sub-organizations
  • Date range:
    • Start: First day of the month
    • End: Last day of the month
  • Layout: LTD Registered Users (shared)

Click Run Report.

  1. Click Filter
  2. Choose:
    1. Column: Job Title
    2. Comparison: Contains
    3. Value: APS
  3. Click Add
  • Export to Excel
  • Delete extra rows (like report details)
  • Bold column headers
  • Add borders to all cells
  • Title: APS Registered Users
  • Tab name: Month YYYY APS Registered Users
  • Save as: YYYY-MM DARS Report.xlsx
  • Location:
    TM-DSS-LTD Systems Data and Support → SDAS Team Workspace → Documents → Reports → DARS Report

2. Add APS Classroom Completions

Goal: Track completed classroom training.

  1. Go to Reports Console
  2. Search “Progress”
  3. Select Organization Report – Training Progress
  • Organization: External (include sub-organizations)
  • User activity: Active
  • Progress status: Completed
  • Training type: Classroom
  • Date range: First to last day of the month
  • Layout: LTD DARS (shared)

Click Run Report and export to Excel.

  • Clean up extra rows
  • Bold headers and add borders
  • Copy into your main report file
  • Title: APS Classroom Completions
  • Tab name: APS Classroom Completions

3. Add APS Online Completions

Goal: Track completed online training.

Repeat the same steps as above, with one change:

  • Training type: Online
  • Title: APS Online Completions
  • Tab name: APS Online Completions

4. Add APS Active Personnel

Goal: List all active APS staff.

  • Run a Registered Users Report
  • Organization: External
  • No date range
  • Filter: Job Title contains APS
  • Activity: Active
  • Create a new tab: APS Active Personnel
  • Copy and paste the data into this tab

5. Add APS Required Training

Goal: Track required training assignments.

  1. Run Organization Report – Training Assignments
  2. Set:
    1. User activity: Active
    2. Start date: 2 years before today
    3. End date: 5 years after today
    4. Filter: Job Title contains APS
  • Sort by Completion Status (Z to A)
  • This shows overdue items first
  • APS Required Training

6. If No Data Appears

If a report is empty, that is okay.

Type this in the tab:
 “No data retrieved.”

7. Send the Report

When your report is ready:

  • Email the file: YYYY-MM DARS Report.xlsx
  • To: Paige McLeary
  • CC: Carey Raleigh, Bobby Cottrell, Patrick Bridge, Judy Gundy, Angela Strickland
  • Subject: YYYY-MM DARS Report

You’re All Set

You have completed the full report. If something does not work as expected, you can rerun the report or check your filters.

This website uses cookies to enhance your browsing experience. By continuing to use our website, you agree to our use of cookies. Please review our web policy for information regarding the data we collect and how we ensure it remains secure.